Administration and Human Resource Management Division

OBJECTIVE

To provide expertise and services on human resource management and administrative matters to the Commission.

FUNCTIONS

• To advice the Secretary on administrative and human resources matters

• To provide strategic inputs on Administration and Human Resources Management issues such as recruitment, human resources development and training, promotion, discipline, retention, motivation, performance management and welfare

• To ensure optimal efficient and effective management and utilization of human resources in the Commission

• To collect, analyze, store and disseminate data and information related to human resource development plans

• To provide a link between the Commission and the President’s office Public Service Management  on operationalisation of the Public Service Management and Employment Policy and relevant Public Service Acts

• To provide data support and update records on various human resources information

• To provide all management services and organization development

• To process terminal benefit and leave

• To maintain and update the Commission’s resource center

   

  This Department is led by a Director and comprises of two Sections as follows:

• Administration Section

• Human Resource Management Section

  These two Sections are led by Assistant Directors

   

  Administration Section

  The Section performs the following activities:

• Interpret and ensure adherence to Public Service Act, Regulation, Standing Orders and other labor laws

• Facilitate employee relations and welfare including health, safety, sports and culture

• Provide registry, messengerial and courier services and manage office records

• Handle all protocol matters

• Facilitate general provision of security services, transport and general utilities

• Facilitate general custodian services to include maintenance of office equipment, buildings and grounds

• Coordinate implementation of ethics and value promotion activities including prevention of corrupt practices

• Implement diversity issues including gender, disability and HIV/AIDS

• Coordinate the preparation and implementation of the Wage Bill of the Commission and Recruitment Budget for the Administration Division

• Coordinate implementation of Business Process Improvement in the Commission

• Advice on organization efficiency of the Commission

• Coordinate implementation of Client Service Charter in the Commission

   

  Human Resources Management Section

  The Section performs the following activities:

• Coordinate staff recruitments, selections, placements, confirmations, promotions and transfers for the Commission

• Carry out human resources planning to determine supply and demand for professionals under the Commission

• Administer salaries and process payrolls

• Coordinate implementation of Open Performance Review and Appraisal System (OPRAS), assess the appraisal results, prepare implementation reports and make follows-ups on the implementation of the recommendations on individual OPRAS forms

• Process and update records of various leaves of absence

• Oversee employees benefits (e.g. pension, allowances) and entitlements

• Prepare Annual Personnel Emoluments Estimates

• Oversee services related to separation from the service (e.g retirement, resignation)

• Carry-out training needs assessment for the Commission and prepare training programs

• Facilitate orientation/induction programs for new entrants in the service

• Facilitate Human Resource training and career development (professional development performance improvement, pre-retirement, part-time, and overseas) for the Commission

• Facilitate human resource development (training, coaching, mentoring and job rotation)

• Monitor and evaluate implementation of institutional training programs and prepare training reports

• Carry out impact assessment of the training programs and prepare assessment reports

• Carry out assessment of professional requirements of the institution, develop and implement staff development plans

• Initiate and co-ordinate in-house courses and on job training

• Maintain training records

• Provide information, clarifications and briefings on human resources and training matters

• Serve as a Secretariat support to the Appointment Committee and Training and Professional Development Committee to be formed in the Commission